2024/2025 SA Car Club Program: Infrastructure Stream

Submissions are now being accepted. Submissions close at 12:00PM 13 December 2024 (ACDT).

I

MPORTANT: Please read information below to assist you in completing your application online.

Welcome to the SA Car Club Program online grant application service, powered by SmartyGrants.

This is an application for the infrastructure stream.

This stream provides grants to improve car and motorcycle club facilities by funding upgrades of clubrooms, amenities, and safety related infrastructure.

All successful applicants must contribute a minimum of 50% in funding towards the project and have local council support.

WHO IS ELIGIBLE?

To be eligible for the SA Car Club Program (SACCP) funding, clubs must:

  • Be a not-for-profit car or motorcycle club or motor vehicle federation incorporated under the Associations Incorporations Act 1985 (SA), or hold a comparable legal status
  • Be located within South Australia
  • Have a minimum total membership base of 20 members. Total membership can include associate, social and life membership; and
  • Have been operating for 12 months or longer

WHO IS INELIGIBLE?

The following clubs will be considered ineligible for the SACCP funding:

  • Car or motorcycle clubs not incorporated or do not hold a comparable legal status
  • Organisations that have been operating for less than 12 months
  • Outlaw motorcycle clubs
  • For-profit organisations
  • An organisation that has overdue Department for Infrastructure and Transport (DIT) grant acquittals as at the closing date of the applications. However, applications may be considered by the Funding Assessment Committee if these overdue DIT acquittals have been submitted prior to the first day of the assessment conducted by the Funding Assessment Committee.

ELIGIBLE PROJECTS

All projects must evidence permission from the landowner (where the project is located).

Applicants should demonstrate how their project will achieve program objectives. Examples of eligible projects may include:

  • Construction or upgrade of clubrooms and facility accessibility
  • Track upgrades and safety barriers
  • Training and driver education facilities
  • Storage upgrades and developments
  • Modifications to ensure that an existing facility meets environmental and Occupational Health and Safety regulations
  • Energy saving initiatives such as the installation of solar panels and batteries, and other innovative smart technologies.

Please note that the list above includes example projects that may be funded. The list is by no means exhaustive and applications for other projects that meet the objectives of the program will be considered.

Where applicable, all projects must comply with universal design principals.

LOCAL COUNCIL SUPPORT

Before commencing your application, please contact your local council. It is strongly advised that applicants contact these organisations at the earliest opportunity as it may require time to consider the request and provide the necessary support.

It is recommended applicants provide their local council with the template provided at dit.sa.gov.au/SACarClubProgram website to complete. This document can then be submitted with the application online prior to the closing date.

INELIGIBLE PROJECTS

The following project types are ineligible:

  • Facility planning and design
  • Projects that currently have an active/open grant through a DIT grant program
  • Projects that commence prior to a Grant Agreement being finalised
  • The repair of like-for-like replacement of facilities damaged by fire, explosion, vandalism, flood, storm or other natural disasters that are covered by insurance
  • Routine or cyclical maintenance works to existing facilities
  • Residential buildings including caretaker residences
  • The purchase of maintenance or any other equipment.

INELIGIBLE COSTS

If you are successful, the Department for Infrastructure and Transport grant contribution cannot be used to cover the following project costs:

  • Costs that are not considered labour or materials
  • Costs associated with ongoing operations, such as but not limited to, electricity, water and other utilities
  • Cost of landscaping for aesthetic purposes
  • Costs associated with the construction or sealing of car parks or roads (excludes track upgrades)
  • Insurances
  • Any costs associated with preparing and submitting a funding application
  • Project management fees where the project is being managed by a local

BEFORE YOU BEGIN

You may begin anywhere in this application form. Please ensure you save as you go.

For queries about the application, deadlines, or questions in the form, please contact us on 7133 2999 during business hours or email DIT.SACarClubEnquiries@sa.gov.au and quote your submission number.

Click here dit.sa.gov.au/SACarClubProgram to view the fact sheet.

If you need more help using this form, download the Help Guide for Applicants or check out Applicant Frequently Asked Questions (FAQ's)

NAVIGATING (MOVING THROUGH) THE APPLICATION FORM

On every screen (page of the form) you will find a Form Navigation contents box, this links directly to every page of the application. Click the link to jump directly to the page you want.

You can also click 'next page' or 'previous page' on the top or bottom of each page to move forward or backward through the application.

SAVING YOUR DRAFT APPLICATION

If you wish to leave a partially completed application, press 'save and close' and log out. When you log back in and click on the 'My Submissions' link at the top of the screen, you will find a list of any applications you have started or submitted. You can reopen your draft application and start where you left off.

You can also download any application, whether draft or completed, as a PDF. Click on the 'Download PDF' button located at the bottom of the last page of the application form.

SUBMITTING YOUR APPLICATION

You will find a Review and Submit button at the bottom of the Navigation Panel. You need to review your application before you can submit it.

Once you have reviewed your application you can submit it by clicking on 'Submit' at the top or bottom of the screen or on the navigation panel. You will not be able to submit your application until all the compulsory questions are completed and there are no validation errors.

Once you have submitted your application, no further editing or uploading of support materials is possible.

When you submit your application, you will receive a confirmation email with a copy of your submitted application attached. This will be sent to the email you used to register.

If you do not receive a confirmation of submission email then you should presume that your submission has NOT been submitted.

Hint: also check the email hasn't landed in your spam or junk email folder.

ATTACHMENTS AND SUPPORT DOCUMENTS

You may need to upload/submit attachments to support your application. This is very simple, but requires you to have the documents saved on your computer, or on a storage device.

You need to allow enough time for each file to upload before trying to attach another file. Files can be up to 25MB each; however, we do recommend trying to keep files to a maximum of 5MB – the larger the file, the longer the upload time.

COMPLETING AN APPLICATION IN A GROUP/TEAM

A number of people can work on an application using the same log in details as long as only one person is working at a time. Ensure you save as you go.

SPELL CHECK

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